Our client, a leader in commercial real estate, is seeking a Space Planner / Moves Manager to support a large corporate campus known for frequent relocations, reconfigurations, and space optimization initiatives in Santa Clara, CA. This is a full-time, on-site role operating 9:00am-5:00pm that may require evening and weekend hours to support large moves. This position starts as a 4.5 month contract opportunity . The ideal candidate has 35 years of experience in move management or space planning, with strong organizational skills, vendor coordination experience, and a client-focused approach.
Key Responsibilities
Plan and manage internal moves, relocations, and reconfigurations (small to large scale)
Lead move schedules, vendor coordination, and project execution, including after-hours work
Act as primary point of contact for move-related activities and communications
Ensure pre- and post-move readiness, including clean-up and workstation setup
Collaborate with internal teams, vendors, and clients to ensure smooth transitions
Submit purchase requests, track POs, and manage vendor invoicing
Oversee onsite furniture inventory with the warehouse team; conduct regular audits
Support and back up the MAC Coordinator on daily moves and team operations
Maintain documentation, audit workspaces, and ensure compliance with safety and space standards
Qualifications
35 years of experience in move management, space planning, or facilities
Bachelors degree preferred; equivalent experience considered
Strong communication, leadership, and vendor management skills
Proficiency in Microsoft Office (Excel, Word, Outlook); SAP and CAD a plus
Ability to manage multiple priorities in a fast-paced, client-facing environment
Strong organizational and analytical mindset
Nice to Have
Experience with high-volume or event-driven corporate environments
Familiarity with workplace operations, soft services, or facilities certifications (IFMA, BOMA)
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