Job Description

SUMMARY: The purpose of this position is to assist the prosecutors in preparing and processing their cases. This is accomplished by preparing paperwork associated with the case, retrieving files, preparing subpoenas, and requesting documents.

ESSENTIAL JOB FUNCTIONS:

• Answer phones and route calls.
• Assist the public with office inquiries.
• Perform data entry and generate reports from databases.
• Conduct labeling and filing of both physical and electronic documents and folders.
• Notarize documents.
• Prepare and transmit correspondence and legal documents.
• Support court personnel as needed.
• Perform other duties as assigned.

SUPERVISORY/BUDGET RESPONSIBILITIES:

This position has no supervisory or budgetary responsibilities.

KNOWLEDGE, SKILLS, AND ABILITIES:

• Knowledge of appropriate protocol to use when handling phone calls and addressing staff or visitors, including the use of titles for elected officials, law enforcement, military personnel, and judicial officials.
• Knowledge of word processing and spreadsheet applications.
• Skill in communicating with clarity and accuracy to convey information and with tact to resolve problems and conflicts while remaining empathetic if necessary.
• Skill in operating office equipment (e.g., computers, printers, copiers, and facsimile machines) and the ability to troubleshoot routine problems and to request and coordinate repair service when necessary.
• Skill in writing to include clarity, conciseness, logical ordering of ideas, use of proper sentence structure, spelling, punctuation, vocabulary, and grammar, as needed to compose, edit, and proof legal documents, correspondence, and other paperwork.
• Skill in oral communication to include clarity, accuracy, accuracy, and conciseness as needed to provide information to callers and visitors and route calls to appropriate personnel.
• Ability to handle information of a sensitive and confidential nature and to maintain the confidentiality of legal, criminal, or personnel matters.
• Ability to exercise sound judgment and discretion regarding disclosure and reporting of information.
• Ability to handle multiple tasks simultaneously, to complete work despite frequent interruptions, and to organize and prioritize tasks.
• Ability to work independently with little supervision and guidance in a fast-paced environment.

MINIMUM QUALIFICATIONS:

• Must be knowledgeable and proficient in use of Microsoft Office systems.
• Must be able to answer phones professionally.
• High School Diploma or equivalent experience.

WORKING CONDITIONS:

Position is located in a fast-paced and high-volume office environment with little or no exposure to environmental conditions. Health and safety hazards are minimal. No protective equipment is required. Fine dexterity, sitting, hearing, talking and vision are constantly required. Walking, lifting, carrying, reaching, handling, pushing, and pulling are frequently required. Bending and standing are occasionally required.

CONDITIONS OF EMPLOYMENT:

• Must successfully complete a pre-employment drug screen.
• Must successfully complete a background investigation.

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